FRD Severe Weather Advisory

📄 FRD Weather Policy

Indoor Practice Severe Weather Policy – FRD (Advanced)

• Tornado Warning: Cancel practice immediately and notify all members
• Severe Thunderstorm Warning: Cancel practice immediately; assess venue safety for hail or wind damage
• Winter Storm Warning: Cancel practice due to potential road hazards
• Ice Storm Warning: Cancel practice if freezing rain or ice accumulation on roads reaches unsafe levels
• Flood Warning: Cancel if travel routes to venue are flooded or impassable
• Snow Accumulation ≥ 2" in 24 hours: Cancel practice due to poor road conditions
• Ice Accumulation ≥ 0.25": Cancel practice if ice on roads or parking lot ≥ 0.25"
• Rain Rate ≥ 0.5 in/hr: Cancel if sustained heavy rain causes flooding risk around venue
• Wind Speed ≥ 40 mph (gusts ≥ 55 mph): Cancel practice if sustained wind threatens building safety
• Hail Warning (Severe Thunderstorm Warning): Cancel practice if hail of any size is forecast or reported near venue
• Visibility ≤ 0.25 miles: Cancel practice if visibility ≤ 0.25 miles due to heavy fog or blizzard conditions
• Temperature ≤ 0 °F (with wind chill): Issue travel advisory; consider cancellation
• Temperature ≥ 95 °F: Advise hydration and consider shortening practice if venue is not air-conditioned
• Heat Index ≥ 100 °F: Advise hydration, schedule extra breaks, or cancel if extreme heat
• AQI ≥ 100 (Unhealthy for Sensitive Groups): Recommend rescheduling if ventilation is poor
• AQI ≥ 150 (Unhealthy): Cancel or move practice if ventilation is inadequate

📘 Practice Cancellation SOP

Standard Operating Procedure (SOP): Practice Cancellation Due to Weather

Applies to: Frederick Roller Derby

Practice Days: Mondays at 6:15 PM and Fridays at 7:15 PM

🔍 Purpose

To ensure the safety of skaters and volunteers by providing a consistent, timely, and responsible process for cancelling practice due to severe weather or unsafe travel conditions.

📅 Schedule for Review

• Initial Check: By 12:00 PM on practice day
• Final Decision Deadline:
  • Monday: no later than 4:00 PM
  • Friday: no later than 5:00 PM

🌤️ Evaluation Criteria

• Active Tornado Warnings
• Severe Thunderstorm Warnings (hail/wind risk)
• Winter Storm, Ice Storm, or Flood Warnings
• Snow ≥ 2" in 24 hours
• Ice ≥ 0.25"
• Rain Rate ≥ 0.5 in/hr
• Wind ≥ 40 mph (gusts ≥ 55 mph)
• Hail forecast or reports
• Visibility ≤ 0.25 miles
• Temperature ≤ 0 °F or ≥ 95 °F
• Heat Index ≥ 100 °F
• AQI ≥ 100 (Unhealthy for Sensitive Groups) or ≥ 150 (Unhealthy)

👤 Decision-Makers

The Head Coach makes the decision. If unavailable, a Board Member (President or VP) will step in. All decisions should be shared in the board Slack thread.

📣 Communication of Cancellation

• Deadline to Announce:
  • Monday: by 4:00 PM
  • Friday: by 5:00 PM
• Announcer: Head Coach or assigned Board Member
• Channels:
  • #practice-attendance and #announcements Slack channels

📢 Sample Message

🚨 Practice Cancelled Tonight 🚨
Due to [brief reason], we are cancelling tonight’s practice (DATE).
Stay safe — we’ll see you next time!
— FRD Leadership