📄 FRD Weather Policy
Indoor Practice Severe Weather Policy – FRD (Advanced)
- Tornado Warning: Cancel practice immediately and notify all members
- Severe Thunderstorm Warning: Cancel practice immediately; assess venue safety for hail or wind damage
- Winter Storm Warning: Cancel practice due to potential road hazards
- Ice Storm Warning: Cancel practice if freezing rain or ice accumulation on roads reaches unsafe levels
- Flood Warning: Cancel if travel routes to venue are flooded or impassable
- Snow Accumulation ≥ 2" in 24 hours: Cancel practice due to poor road conditions
- Ice Accumulation ≥ 0.25": Cancel practice if ice on roads or parking lot ≥ 0.25"
- Rain Rate ≥ 0.5 in/hr: Cancel if sustained heavy rain causes flooding risk around venue
- Wind Speed ≥ 40 mph (gusts ≥ 55 mph): Cancel practice if sustained wind threatens building safety
- Hail Warning (Severe Thunderstorm Warning): Cancel practice if hail of any size is forecast or reported near venue
- Visibility ≤ 0.25 miles: Cancel practice if visibility ≤ 0.25 miles due to heavy fog or blizzard conditions
- Temperature ≤ 0 °F (with wind chill): Issue travel advisory; consider cancellation
- Temperature ≥ 95 °F: Advise hydration and consider shortening practice if venue is not air-conditioned
- Heat Index ≥ 100 °F: Advise hydration, schedule extra breaks, or cancel if extreme heat
- AQI ≥ 100 (Unhealthy for Sensitive Groups): Recommend rescheduling if ventilation is poor
- AQI ≥ 150 (Unhealthy): Cancel or move practice if ventilation is inadequate
📘 Practice Cancellation SOP
Standard Operating Procedure (SOP): Practice Cancellation Due to Weather
Applies to: Frederick Roller Derby
Practice Days: Mondays at 6:15 PM and Fridays at 7:15 PM
🔍 Purpose
To ensure the safety of skaters and volunteers by providing a consistent, timely, and responsible process for cancelling practice due to severe weather or unsafe travel conditions.
📅 Schedule for Review
- Initial Check: By 12:00 PM on practice day
- Final Decision Deadline:
- Monday: no later than 4:00 PM
- Friday: no later than 5:00 PM
🌤️ Evaluation Criteria
- Active Tornado Warnings
- Severe Thunderstorm Warnings (hail/wind risk)
- Winter Storm, Ice Storm, or Flood Warnings
- Snow ≥ 2" in 24 hours
- Ice ≥ 0.25"
- Rain Rate ≥ 0.5 in/hr
- Wind ≥ 40 mph (gusts ≥ 55 mph)
- Hail forecast or reports
- Visibility ≤ 0.25 miles
- Temperature ≤ 0 °F or ≥ 95 °F
- Heat Index ≥ 100 °F
- AQI ≥ 100 (Unhealthy for Sensitive Groups) or ≥ 150 (Unhealthy)
👤 Decision-Makers
The Head Coach makes the decision. If unavailable, a Board Member (President or VP) will step in. All decisions should be shared in the board Slack thread.
📣 Communication of Cancellation
- Deadline to Announce:
- Monday: by 4:00 PM
- Friday: by 5:00 PM
- Announcer: Head Coach or assigned Board Member
- Channels:
- #practice-attendance and #announcements Slack channels
📢 Sample Message
🚨 Practice Cancelled Tonight 🚨
Due to [brief reason], we are cancelling tonight’s practice (DATE).
Stay safe — we’ll see you next time!
— FRD Leadership
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